| Title | Administrative Assistant |
| Location | United States - New York |
| City | New York |
| Function Category | Administration and Support |
| About Company | Client is a leading global financial services firm. Our Investment Bank is one of the world's top global investment banking and securities firms, providing a full spectrum of
products to institutional and corporate clients, intermediaries, government and hedge funds worldwide.
By combining your talent and our strengths, we can achieve great results. |
| Description | Excellent opportunity for a seasoned administrative professional to provide direct support for a Managing Director, Global Co-Head of Fixed Income IT, based in New York. Duties include but are not limited to: • Managing extensive telephone activity for Managing Director • Maintaining daily calendar, scheduling all meetings and conference calls (internal & external) • Coordinating all travel arrangements & itineraries • Organizing meetings, events and conference calls with Sr. Management both globally & locally • Arrange meeting rooms and video conferences • Prepare, proof and process travel expenditures for managers and file • Arrange logistics for new hires, including desktops, access cards, accounts, etc… • Maintain inventory of all desktop equipment • Process department invoices • Administer the Timetracker system and departmental consultant timesheets • Assist with team recruitment process by coordinating resume distribution and interview scheduling • Maintain vacation and training reports • Producing spreadsheets and presentations in Excel and PowerPoint • Organizing agendas and all materials for meetings • Maintain Organizational charts • Ordering office supplies, maintaining department equipment and initiating equipment purchases • Maintaining contact information for key departmental staff • Assist with additional projects as needed • Able to interact with other administrative assistants on all levels of the organization. Other duties include: • Collate project status and develop the appropriate communication and reports • Administer the financial budgets • PMM and TT4 compliance reports and tracking • Workpackage entry and extensions • Invoices: Coding, signoffs, file management and submission to Accounts Payable • Assist with additional projects as requested |
| Requirements |
• Minimum 3 years of Senior administrative support experience. • Minimum 3 years experience using MS Word, Excel, PowerPoint and Outlook. |
| Preferred Qualifications |
• Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels • Excellent follow-up skills, organization skills and ability to manage multiple tasks • Must possess strong attention to detail • Understand corporate policies and ensure that they are followed. • Hours for this position 7:00 - 5:00, overtime as necessary |
| Our Offering | We can offer you an exciting, fast-paced working environment, a culture of mutual respect and teamwork and the opportunity to play a vital role in our growth. |